People & Operations Administrative Assistant

AxiCom is the global communications agency for tech brands and brands with a tech story. In a world obsessed with microchips and megapixels, we add heart and soul to the narrative while blending it with data and imagination. We’re the game-changers, the ones who look at trends and say, “That’s cool, but how about we turn it up a notch?” Our team is a group of storytelling pioneers, ready to get their hands dirty. We’re not for everyone, but if you’re a builder, an explorer, and a believer in the power of unconventional thinking, then we might just be the team for you.

Our culture is defined by the three I’s (Intelligence, Integrity, Initiative). We celebrate what makes each of us unique because, it is those differences that fuel our creativity and spark new ideas. Join us, WPP’s only tech specialist agency, in reshaping the world of tech communications one byte at a time.

Please visit our LinkedIn page or submit your resume here.

The Role

Supports the key senior leaders and people & ops team by assisting with general administration and special projects Maintains office services by organizing office operations and procedures.

The Work

• Administrative support to the global CEO, NA president, and additional senior leaders that includes but is not limited to time entry, travel, calendar, and travel support.
• Assists with event coordination by beginning to coordinate and calendar meetings ELT, finding and booking meeting rooms appropriate for the audience and meeting objectives, and routinely monitoring.
• Assists with event execution by arranging small-scale events, with detailed instructions and monitoring from senior colleagues.
• Assists in organizing basic and routine travel arrangements for ELT and AMT members, with moderate supervision.
• Assisting in the execution of basic components in small group meetings and conferences; providing on-site coordination for simple issues, with detailed instruction; and assisting in obtaining necessary typical audio-visual equipment, conference rooms, and catering for events.
• Learns to execute human-resources data maintenance and management by developing basic knowledge of department data and documentation retention policies, inputting and monitoring data to ensure integrity, and performing basic data analyses when requested, with guidance from senior colleagues.
• Works with others within work team to obtain and share basic information. Listens and addresses performance feedback; provides feedback to team members.
• Adapts to change, challenges, and feedback with moderate guidance. Responds to the needs of others to support completion of routine work tasks.
• Follows detailed, daily instructions to complete routine tasks with moderate supervision.
• Collaborates with others within one’s team to address routine and some non-routine task issues; communicates status and escalates more complex issues.
• Main point of contact for agency needs across AxiCom U.S.

Experience that contributes to your success

• Ability to use sound judgment in responding to issues and concerns.
• Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing.
• Solid organizational skills and ability to multi-task with demanding timeframes.
• Ability to use discretion and maintain confidentiality.
• Demonstrated ability to independently analyze business and operational problems, conduct research, investigate situations, identify and recommend various options that meet department and/or customer objectives.
• Ability to work in a fast-paced, time-sensitive environment.
• Ability to analyze problems, determine solutions and make decisions based upon analysis.
• High level skills in MS Office (Word, Excel, PowerPoint, Outlook).

mINIMUM qUALIFICATIONS

High School Diploma or GED, or equivalent AND minimum one (1) year of experience working in a corporate or business office environment OR Minimum two (2) years’ experience working in a corporate or business office environment.

The base salary for this position at the time of this posting may range from $45,000 to $85,000. Individual compensation varies based on job-related factors, including location, business needs, level of responsibility, experience, and qualifications. We offer a competitive benefits package, click here for more details.

AxiCom is an Equal Opportunity Employer, EEO, AAE, MF/Disability/Vet, and we are proud of our diverse workforce.